Dear Community Members,
In this week's Learn PPM with Rego, we'll explore five CA PPM questions and answers.
1. Can I display planned and actual costs in my schedule without using the full financial module?
2. Can I keep the project baseline and the cost/budget plan in sync? How?
3. How do I see Cost vs Revenue in a Cost Plan, when I want to show actual cost vs billing cost?
4. How do I get CA PPM to perform ROI calculations?
5. How can I modify future periods in an approved budget plan while, at the same time, protecting past periods from change?
Please feel free to comment on any alternative answers you've found.
We love your input (always).
|1. Can I display planned and actual costs in my schedule without using the full financial module?|
Yes, as long as your resources are represented in a rate matrix, and you are running the “Update Earned Value and Cost Totals” job regularly. Also note that the views have been configured to include cost attributes.
The Rate Matrix can have rates based on resource name or resource role. These are normally burdened rates. See the example below.
Team Tab shows Allocation Costs
Task Tab / UI Gantt
|2. Can I keep the project baseline and the cost/budget plan in sync? How?|
Yes. The key is this: a new baseline is normally required when schedule, scope, and/or budget significantly changes. So, when you create a new baseline, you should simultaneously create a new cost plan. This should ensure they remain in sync.
|3. How do I see Cost vs Revenue in a Cost Plan, when I want to show actual cost vs billing cost?|
In the Rate Matrix, the Actual Cost column represents internal cost to the company. The Rate column represents the billing rate to the client.
On the Cost Plan Detail Tab, select “Show: Billing Currency View” to see Cost and Revenue numbers together.
|4. How do I get CA PPM to perform ROI calculations?|
Given a cost plan, a benefit plan, and a cost of capital %, CA PPM will calculate ROI, NPV, break even, and IRR. Typically cost plans are measured by monthly or quarterly periods. Benefits may be measured by quarterly or annual periods. Be aware that the costs/benefits entered are spread evenly over each period, which can impact calculations.
For example, if you measure benefits by year and think the benefits will start accruing in July 2017, but your fiscal year is Jan thru Dec, planned benefits for 2017 will still start spreading from January (not July). If you use quarterly benefit estimates, then your calculations will be more accurate.
While the other way may be more convenient, use periods driven by the need for accuracy.
Sample Cost Plan