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Alerting PM On Resource Vacations

Question asked by Karthik_Reddy on Apr 8, 2019
Latest reply on Apr 23, 2019 by Karthik_Reddy

Hello,

 

My question here is How Project Manager will be notified on change in availability of resource, Please find the few use cases below.

 

Use case 1:

Upon agreement with Resource Manager , Resource A is allocated to Project from Jan to Dec 100%. While in the mid of executing the project, Resource A planned to take vacation for one month in the month of December, so his calendar was updated automatically through interface/or by RM in resource calendar by marking entire December as non-working days.

 

In this case, allocation hours are reduced in December for this project

   -As allocation % remained unchanged , no Audit is captured

   -Allocation vs availability will not alert anything as it will be 0 & 0

Please note no detailed assignments/ETC planned for this project so relaying on resource allocations. 

 

Use case 2:

Project Manager has planned the team of 50 members to execute the project for 3 months from now and hard booked by resource manager. Bur just before the actual execution, there were changes in availability of resources, few terminated in the mid of the project and few resource availability is reduced.

 

In this case, Committed allocation hours are reduced for the project 

   -As allocation % remained unchanged , no Audit is captured

   -Allocation vs availability will not alert anything as it will be 0 hours & 0 hours

Please note no detailed assignments/ETC planned for this project so relaying on resource allocations.

 

Can you please share your thoughts on how to handle this situation

    - Can we create any resource baselines? Whom(actual resources) we planned and how much allocation hours we planned and how it is changed now

    - Can we create any alert mechanism on changes to resource availability from Clarity to Project manager.

 

Thanks for your time in reading this post and thanks in advance for your help and comments.

 

Regards,

Karthik

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